How to Promote for your Organization

  • Creating an Event: Engage Tutorial 
  • Events that are open to the public in Engage will automatically be added to the events calendar and eConnection events section. Events in the eConnection will show up as “(Date): (Event Title) at (Location)” and won’t automatically include the host organization name. The event name and details should answer the basic questions of why someone would want to participate, and make sure to spell check!
  • Go to Engage→ Forms→ Atrium Banner Request
  • Banner Guidelines:
    • Organization Name
    • Organization Contact
    • Time, date, location (for event banners)
    • Font should be visible from 30+ ft away (300 pt, bold)
    • Printed are best, however, hand painted/drawn are accepted
    • Minimum size of 4 by 6 feet
    • NO FLOOR TO CEILING
    • No promotion of alcohol, drugs, or their consumption
    • No lewd language or imagery that can be offensive
    • No political or polarizing advertisements
    • 30-day limit
  • Each building on campus has different processes for hanging flyers. If you are ever unsure, there is usually a ‘front desk’ or receptionist that you can ask in each building.
    • If you bring flyers to the Student Involvement front desk, we can hang them around our center for you
    • Toomey, BCH and bulletin boards
    • Schrenk most bulletin boards are specified 
    • Havener- Front desk approval for specific events
    • Res Halls- Front desk of residence hall
    • Do not use tape to hang flyers, only hang them in the designated spaces

  • You can submit an article to the Student eConnection (econnection.mst.edu/submit-news/) that gets emailed to all of campus every Monday. Be sure to correctly select your target audience! 
  • What should my article include? 
    • Articles with images and brief descriptions that get straight to the point get the most attention.
    • An excerpt of your article will be added to the email newsletter. This excerpt gets cut off at 300 characters.
  • Event Request on engage
  • Instead of indicating a room, you will choose “Havener Center Room (including atrium table)”
  • Then you can request where in the atrium you would like the table (ex: closer to door), but you may not get that spot depending on the day and availability 
  • Table will be set up with a laminated piece of paper that has the title of your tabling event on it

Submit town and campus news (89.7FM) https://kmnr.org/townandcampus/submit/

  • In Havener
    • Email Mark Potrafka, and then create the table tent
    • Take example of table tent to his office in 216 Havener for approval
    • Can be up for two weeks, you are in charge of picking them up after two weeks
  • Library
    • Front desk can usually approve
    • Take example for approval
  • https://mst.campuslabs.com/engage/submitter/form/start/356136
  • Miner Bytes:
    • SUB has 13 monitors around campus buildings where they will advertise for you
    • Free
    • 16” by 9” slide
    • One slider per org at a time
  • Poster Printing/Board Rentals
    • $5 /day to rent poster board, 24” by 36”
    • One side of Poster Board is included with Rental
    • They print posters for $4+
    • Poster Board rental depends on availability
  • Send your post or flyer to other organizations for their Facebook or Instagram story, such as
    • Student Involvement @sandtinvolvement
    • SUB @sandtsub
    • Student Body Pres @sandtpres
    • KMNR @kmnr89.7
    • ASUM @asumsandt
    • Stuco @sandtstuco
    • Other Sororities/Fraternities (Panhel and IFC) 
    • Etc.