How to Promote for your Organization

  • Creating an Event: Engage Tutorial 
  • Events that are open to the public in Engage will automatically be added to the events calendar and eConnection events section. Events in the eConnection will show up as “(Date): (Event Title) at (Location)” and won’t automatically include the host organization name. The event name and details should answer the basic questions of why someone would want to participate, and make sure to spell check!
  • Go to Engage→ Forms→ Atrium Banner Request
  • Banner Guidelines:
    • Organization Name
    • Organization Contact
    • Time, date, location (for event banners)
    • Font should be visible from 30+ ft away (300 pt, bold)
    • Printed are best, however, hand painted/drawn are accepted
    • Minimum size of 4 by 6 feet
    • NO FLOOR TO CEILING
    • No promotion of alcohol, drugs, or their consumption
    • No lewd language or imagery that can be offensive
    • No political or polarizing advertisements
    • 30-day limit

Each building on campus has different processes for hanging flyers. If you are ever unsure, there is usually a ‘front desk’ or receptionist that you can ask in each building.

  • Student Involvement Center: bring flyers to the front desk and the student employee on duty will hang these for you
  • Havener Center: take flyers to the front desk for approval; for flyers in dining areas, you will need to get approval from Dining Services
  • Residence Halls: take to the front desk of each hall
  • McNutt: there are several bulletin boards organizations may use freely, but avoid the boards that are labeled for specific societies and departments
  • Engineering Management: Take to 3rd floor offices and they will approve and hang flyers for you
  • Computer Science: Post on large bulletin board in main hallway up the stairs, avoid using boards that are labeled for specific societies and departments
  • Emerson Hall (EE): Main bulletin board on ground floor (entrance across from G31 lecture hall)
  • Humanities and Social Science: Board outside G5 and 2 boards outside main offices
  • Library: Take to front desk for approval and then you post on “post” right inside main door
  • Butler Carlton Hall: Take flyers to the main office for approval and you post in the back bulletin board (toward 125)
  • Physics: there are several bulletin boards organizations may use freely, but avoid the boards that are labeled for specific societies and departments
  • Fulton: bulletin board located near lounge area
  • Centennial: Large bulletin board on first floor, bring your own tape to post on the main doors
  • Schrenk: Most boards are labeled for specific societies and departments, some additional boards are available, however table tents for the lounge area are recommended
  • Toomey: Take to the main office (190ish, past Student Success Center on the right) for approval and you can post on newsstand that faces the main mall between Toomey and Parker, also can post on small black board that is outside those doors. Classrooms have bulletin boards
  • Harris Hall: Enter the door facing Engineering Management and head up the first three stairs (the 1st floor) and go the Economics Office (all the way back on the left) give to secretary and see will post.

Do not use tape to hang flyers. Only hang them in the designated spaces.

*Student Involvement is not responsible for reviewing and approving flyers for student organizations. Each building on campus may have their own posting processes. It is recommended you reach out to the building before placing flyers in these locations. 

  • https://mst.campuslabs.com/engage/submitter/form/start/356136
  • Miner Bytes:
    • SUB has 13 monitors around campus buildings where they will advertise for you
    • Free
    • 16” by 9” slide
    • One slider per org at a time
  • Poster Printing/Board Rentals
    • $5 /day to rent poster board, 24” by 36”
    • One side of Poster Board is included with Rental
    • They print posters for $4+
    • Poster Board rental depends on availability
  • You can submit an article to the Student eConnection (econnection.mst.edu/submit-news/) that gets emailed to all of campus every Monday. Be sure to correctly select your target audience! 
  • What should my article include? 
    • Articles with images and brief descriptions that get straight to the point get the most attention.
    • An excerpt of your article will be added to the email newsletter. This excerpt gets cut off at 300 characters.
  • Event Request on engage
  • Instead of indicating a room, you will choose “Havener Center Room (including atrium table)”
  • Then you can request where in the atrium you would like the table (ex: closer to door), but you may not get that spot depending on the day and availability 
  • Table will be set up with a laminated piece of paper that has the title of your tabling event on it

Submit town and campus news (89.7FM) https://kmnr.org/townandcampus/submit/

  • In Havener
    • Email Mark Potrafka, and then create the table tent
    • Take example of table tent to his office in 216 Havener for approval
    • Can be up for two weeks, you are in charge of picking them up after two weeks
  • Library
    • Front desk can usually approve
    • Take example for approval
  • Send your post or flyer to other organizations for their Facebook or Instagram story, such as
    • Student Involvement @sandtinvolvement
    • SUB @sandtsub
    • Student Body Pres @sandtpres
    • KMNR @kmnr89.7
    • ASUM @asumsandt
    • Stuco @sandtstuco
    • Sororities/Fraternities (Panhel and IFC)